January 2013 Minutes

Minutes of the January 19, 2013 Board of Directors Meeting

Members present: Iris Chung, Gay Conklin, Bev Drill, Katie Fagan, Marty Leftik, Bob McLaren, Anne Niethammer, Mary Phillips.

Incoming Members present: Jack Donoghue, Shelly Hershberger, Arun Savara
Excused: Dick Swanson

President Gay Conklin called the meeting to order at 10:00 a.m. at Uraku Tower.
Minutes of the November meeting were approved as circulated.



Bob McLaren, President; Arun Savara, Vice President; Shelly Hershberger, Secretary and Mary Phillips, Treasurer. In addition to his duties as President, Bob will continue to oversee the Dealing Machine. Arun will be responsible for the Grand National Teams and North American Pairs tournaments. Other chairmen will continue : Katie Fagan, Hospitality; Iris Chung, Publicity; Dick Swanson, assisted by Ruben Paet, Web Master; and Bev Drill will serve as Tournament Chair assisted by Jack Donoghue. Marty Leftik agreed to serve as Membership Chair until the Board finds a replacement.



The Board selected Glenn Mason as this year's recipient of the Milton Kim Award.

Gay Conklin, Mary Phillips, Merle Stetser and Muriel Stitt were selected to serve on the HCBUA Board.

Mary Phillips presented the Treasurer’s report, and explained that the report anticipates that we will eventually be billed for the recent Ala Wai use. She pointed out that there was an operating loss of $3,500 in the last fiscal year. Mary will look into the insurance for the Dealing Machine.


Membership – Marty Leftik stated his concern about the drop in membership and suggests the continuation of the mentoring program and looking into the possibility of leaving flyers with the Unit’s game calendar at various hotels and the use of Google groups. He did not think the Senior Fair was very productive.

Hospitality – See Annual Meeting below. In addition, Katie reported that Tom Fagan was willing to teach another YWCA series of bridge lessons. The Board indicated its willingness to pay $80/session for eight sessions, provided that a minimum of eight students sign up.

Tournament – Bev Drill is waiting for the new City and County Director of Parks and Recreation to discuss the Unit’s future user fees. Mary will assist her in the deliberations regarding these fees. She also announced the upcoming World Wide Bridge Contest on June 8, 2013 at the Academy of the Pacific. The fee will be $10 per player. The availability of directors continues to be a problem. Bev requested that the Board consider payment to assistant directors who “shadow” the regular directors. We also need a Partnership Chair.

Webmaster − Ruben Paet will manage the website until Dick Swanson can resume his duties.

Publicity− Iris Chung prepared the Annual Meeting flyer and the registration forms. She will also work on the February Newsletter, the World Wide Bridge Contest flyer and the new roster.


Annual meeting – Date: February 17th, 2013; Time: 11:00 AM; Place: Ala Wai. Lunch, catered by Katherine Lindsey will be served at Noon. The Stratified Pairs Game will start at 1:00 PM. Katie Fagan is the coordinator. She will discuss the pair seedings with Lily Johannessen and Iku Donnelly. The Board agreed that all pairs must preregister and the fee will be $10.00 per pair.

The meeting was adjourned at 12:35 pm. The next meeting will be held 10:00 AM Saturday, Feb. 9
th at Uraku. The next meeting will be on Saturday, February 9, starting at 10:00 a.m. again at Uraku Tower.

Respectfully submitted,

Iris Chung