June Minutes

Minutes of June 17, 2012 Board of Directors Meeting

Members present:  Anne Niethammer, Mary Phillips, Dick Swanson, Bob McLaren, Katie Fagan, Bev Drill, GayConklin, Iris Chung and Marty Leftik.

President Gay Conklin called the meeting to order at 11:05 at the Ala Wai.

The minutes of the May 13, 2012 meeting were approved as amended.

Mary Phillips distributed the Treasurer’s report as of May 31, 2012.  The Unit has Cash in Bank of $30,459 and Other Assets of $1,669 for Total Assets of $32,128. The Unit has received a $20,000 contribution from the estate of a Unit 470 member. The February through May 2012 Profit and Loss statement shows a Net Income of $14,736.Mary also distributed a proposed budget estimate for the rest of this fiscal year which indicates a January, 2013 Net Operating Income of $663.

Membership – Marty distributed a chart of Unit 470 Members dating from 2003 to the present. In 2003 the unit membership was at 412 rising to 463 in 2004 and is 412 at the present time.  The chart also showed Unit members by point range. Thank you to Merle Stetser for assembling the data. Marty is working to keep the mentoring program going and is matching mentors and mentees as requests are received. Iris confirmed the roster has been printed and is available for a $1.00 charge. Members are asked to logon to the ACBL site and update their membership profiles.

Bev announced the next mentor/mentee game will be held at the Vet’s Center in July. The format for the Kam Sectional Swiss team events will revert back to the previous sectionals. Pair and team strats are determined by averaging pair/team masterpoints. It has been suggested to have a BridgePad lesson for novice players before the Saturday, July 7th pm game.  Bev will contact Edith Neff to give the lesson.

Hospitality Chair
Katie will arrange a volunteer to bring the morning snacks during the July Sectional.

Web Site Manager
Dick Swanson will update the site and post board information concerning special games etc.

One month’s minutes will be posted on our site. The Unit will not be post the results of the “by invitation” games.

Iris Chung sold 30+ rosters and will rewrite the header information on the Kam Sectional flyer to reflect the board’s decision concerning the Swiss Teams event format.

Dealing Machine – Bob distributed a detailed draft of a proposal to be presented to HCBUA to encourage shared financing of a dealing machine. His proposal will first be presented to Unit 470 board members for comments.

Annual meeting - The Annual Meeting will be held February 17th, 2013 at the Prince Hotel. After reviewing several options, Bev and Katie selected the Prince Hotel as the best and most economical choice.

Training New Directors - Laurie Carr submitted a proposal for the board to consider.  Her suggestions include compensation, goals for the trainees, and guidelines for the “shadow” trainees during the game - thank you Laurie.

The board will consider her proposals carefully.

Executive Planning Session - The board will meet on Saturday, June 23rd at 1:00 pm to address long term goals. Iris volunteered to host the meeting at the Uraku Tower, 1341 Kapiolani Blvd.

Respectfully submitted,
Anne Niethammer, Secretary, June 22, 2012