November Minutes
Minutes of November 20, 2011 Board of Directors Meeting

Members present: Muriel Stitt, Anne Niethammer, Bev Drill, Mary Phillips, John Williams, Gay Conklin, Marty Leftik, Bob McLaren and Iris Chung.

President Muriel Stitt called the meeting to order at 11:25 at the Ala Wai.

The minutes of the October 9, 2011 meeting were approved.

The Balance Sheet of October 31, 2011 shows Total Checking/Savings of $16,144 plus other Assets for Total Assets of $17,897. The Profit and Loss Statement of February through October, 2011 shows Net Income loss of $1,031. Mary continues to monitor our current and projected expenses and will present a fiscal year-end report at the Annual Meeting.

The 2-session election Swiss tournament will be held on December 18th starting at 9:00 am at the Ala Wai. Four of the nine current board members terms expire in 2012 – three have agreed to run again and we have one new candidate. No additional candidates for the board had been received by the November 15th deadline. Muriel, as Unit President, will ask for a vote from the floor to elect the three returning and one new candidate to the board.

The Annual Meeting will be held at the Hawaii Prince Hotel on February 19th 2012. Anne distributed copies of the Annual Party Checklist as prepared last year by Ann Bernson (Thanks Ann). Muriel has agreed to prepare the agenda. Mary will prepare the annual financial report and have copies available for distribution. Marty will handle presentation for winners of awards and members who have achieved higher rankings during the year. Ann Bernson has agreed to collect funds and keep tract of the buffet headcount. Lily has volunteered to handle the seeding and section/table assignments. Anne N will be in charge of Check-In and Marty and Iris will coordinate the tasks required for the annual charity raffle. Gay will give the board ideas for the raffle charity recipient for 2012. Bev and Wally will coordinate with Glenn Mason for a new floor plan and supplies needed for the game.

Exact costs, check-in time, lunch and game times will be announced later - please check the website.

Marty reviewed some of his ideas for implementing a mentoring program and will make announcements about the program. Questions remain concerning balancing cost between mentor and mentee and how to implement the program.

Bob McLaren commented on the question of purchasing a dealing machine – the leading candidate at this time is Dealer4, manufactured in Australia for $4000+. Questions remain concerning who would be responsible for the machine, where it would be stored, what the advantages would be, when would the machine be used and how to insure security of boards and hand records.

The next meeting will be held December 11th at the Ala Wai. Meetings begin at 11:15 unless otherwise noted. The meeting was adjourned at 12:40 pm.

Respectfully submitted,
Anne Niethammer, Secretary, November 28, 2011