December Minutes
Minutes of December 11, 2011 Board of Directors Meeting

Members present: Muriel Stitt, Anne Niethammer, Bev Drill, Mary Phillips, John Williams, Gay Conklin, Marty Leftik, and Iris Chung.

President Muriel Stitt called the meeting to order at 11:20 at the Ala Wai.

The minutes of the November 20, 2011 meeting were approved as amended.

Mary presented an estimation of The Profit and Loss Statement of February through January 11, 2012 which shows Total Net Income of $1,944. This projection is based on Sunday and Sectional Player attendance at approximately the same rate as during the previous months. Mary will prepare a survey asking members to vote on several options to raise revenue. The survey will be distributed at the Annual Meeting on February 19th. The revenue would be used for future purchases and to sponsor member events. Mary will present a fiscal year-end report at the Annual Meeting.

The 2-session election Swiss tournament will be held on December 18th starting at 9:00 am at the Ala Wai. Dick Swanson has agreed to join the board as our new board member.

John Williams has resigned from the board due to health reasons and Katie Fagan has agreed to accept John’s position as Hospitality Chair for John’s remaining term. Thank you John for all your help and for arranging excellent hospitality at special events. You will be missed!

The Annual Meeting will be held at the Hawaii Prince Hotel on February 19th 2012. Ron and Laurie will direct. Anne reviewed the volunteer assignments as reported in the November minutes. In early January, Anne and Muriel will meet with Linda Leong from the Prince Hotel to finalize plans. Iris distributed the Registration Forms for the meeting: Check-In 8:30, Game 9:00, Meeting 12:30, and Lunch at 1:30. The Buffet is $10.00 for Unit members if received by January 15, 2012, $20.00 after January 15th. The game is free if you attend the meeting, otherwise $6.00. Guests/non Unit members will be charged $35.00. Please check the website for additional information.

Marty reviewed some of his ideas for implementing a mentoring program. Fifteen people have asked to be mentored and 15 mentors have expressed interest. The issue of game payments and number of mentored sessions is still being discussed. Marty will begin matching mentors and mentees, ask for feedback from both and will monitor the program. He will report back at the next meeting.

The board finalized year-end bonus amounts to be given to our directors.

The board stated that during the March sectional, we would have a bracketed Swiss team event and teams would stay and play in their same bracket.

A special novice/new-comer game is being considered to be held on Saturday afternoon March 10th during the Spring Sectional. Marty will prepare a member list of 0-50 points and 0-99 points to give to Bev and Busaba Williams for the game – Busaba will direct.

The next meeting will be held January 15th at the Ala Wai. Meetings begin at 11:15 unless otherwise noted. The meeting was adjourned at 12:40 pm.

Respectfully submitted,
Anne Niethammer, Secretary, December 29, 2011