January Minutes
Minutes of January 15th, 2012 Board of Directors Meeting

Members present: Muriel Stitt, Anne Niethammer, Mary Phillips, Gay Conklin, Marty Leftik, Dick Swanson, Bob McLaren and Iris Chung.

President Muriel Stitt called the meeting to order at 11:20 at the Ala Wai.

(Editorial note: This is Muriel’s last board meeting and on behalf of all Unit members and the board you have served so well, we want to thank you Muriel for all you have done for us. We will miss you!)

Dick Swanson was welcomed as a new Board Member.

The minutes of the December 11, 2011 meeting were approved.

The Balance Sheet as of December 31, 2011 shows Total Checking/Savings of $13,345, Total Other Current Assets of $3,382 for Total Current Assets of $16,727. The Profit and Loss statement of February through December, 2011 shows Total income loss of $2,196. Mary will prepare a survey asking members to vote on several options to raise revenue. The survey will be distributed at the Annual Meeting on February 19th. The revenue would be used for future purchases and to sponsor member events. Mary will present a fiscal year-end report at the Annual Meeting.

Anne reported on the Annual Meeting which will be held at the Hawaii Prince Hotel on February 19th 2012. Anne reviewed the volunteer assignments as shown in the Annual Party Checklist. Before the next board meeting scheduled for February 12th, a revised/modified checklist will be e-mailed to all board members requesting comments and suggestions. Check-In 8:30, Game 9:00, Meeting 12:30, and Lunch at 1:30. The game is free for members who attend the meeting, otherwise $6.00. Marty reported problems with recruiting “A” players to participate in the raffle. The board decided to suspend the Annual Meeting raffle for the present.

Marty has matched 16 – 18 pairs in the mentor program. He will send e-mails and notices to each pair asking them to contact their partner and setup a mentoring schedule. Marty will ask for feedback from both, will monitor the program and report back to the board. Thank you Marty!

Hospitality for the January 29th lecture will be pot-luck – members are asked to volunteer to bring food.

A special novice/new-comer 0-99 stratified pairs game will be held on Saturday afternoon March 10th during the Spring Sectional. Players 0-10 points will play for free and a special reduced game fee of $5.00 – as approved by the board via e-mail - will be charged for 11 – 99 point players. Busaba Williams will direct. All board members are asked to encourage I/N players to participate.

HCBUA board members Glenn Mason, Tom Lum, and Penny Kallaus have agreed to serve another two year term. Iris made a motion, Mary seconded and the board unanimously approved the three member appointment.

Muriel and Mary volunteered to serve as a two member team to survey board members and suggest a 2012 Board Member Roster - the assignments would be in place before the February meeting.

The next meeting will be held February 12th at the Ala Wai. Meetings begin at 11:15 unless otherwise noted. The meeting was adjourned at 12:35 pm.

Respectfully submitted,
Anne Niethammer, Secretary, February 3, 2012